Issuing official RIKEN certificates

Note: If you currently work at RIKEN, apply from the JINJI-Application system.

Certificate of Employment / Affiliation, and Certificate of Termination of Employment

Electronic certificates can be issued for the above certificates. To request an electronic certificate, fill out and attach the "Application for certificate" and send it to the e-mail address below. If there is a designated form, please attach that as well. (If an official seal is required, we will issue the certificate with an electronic seal.)

If an original copy (paper) of the certificate is required, please post-mail the "Application for certificate" and a self-addressed, stamped envelope to the address below. If there is a designated form, please enclose that as well.

[Application for certificate / Application for certificate]

Address: Human Resources Strategy Section (official RIKEN certificates),
Human Resources Division, RIKEN,
2-1 Hirosawa,
Wako, Saitama,
351-0198, Japan

Contact

Human Resources Strategy Section, Human Resources Division
jinji-shomei [at] ml.riken.jp

Note: It usually takes about two weeks to issue the certificate, and longer during the busy period.
Please apply well in advance.

Certificate of Salary, Income Tax Slip, Certificate of Loss of Social Insurance Eligibility

Please post-mail the Application for certificate / Application for certificate to the address below with a self-addressed, stamped envelope.

Address: Personnel Affairs Section (official RIKEN certificates),
Human Resources Division, RIKEN,
2-1 Hirosawa, Wako, Saitama,
351-0198, Japan

Note: With regard to income tax slips, we issue them to those who are leaving RIKEN around the 20th of the month following the month the employee left RIKEN. If you wish to request a reissue, we can send it to you in PDF format. To get a reissue, please send an e-mail to the following address with the subject "Income Tax Slip Issuance Request" and include your ID, name, date you left RIKEN, position and affiliation (including lab name) at the time of retirement, and state the year for which you require an income tax slip in the text of the Email.

Contact

Human Resources Strategy Section, Human Resources Division
jinji-shomei [at] ml.riken.jp

RIKEN Alumni Email Service

RIKEN offers an email forwarding service to all RIKEN alumni by providing them with alumni email addresses that are only used for forwarding.

This forwarding service is to keep RIKEN-related personnel connected to RIKEN and provide them with the latest RIKEN news and information.

RIKEN considers it important to maintain strong ties with RIKEN alumni as science and technology are developing at a rapid pace.

We hope that many of you will register for this service.

Registration procedure

Please send an email that includes the information shown below to the RIKEN email service secretariat at ob_address[at]ml.riken.jp.

• Name
• RIKEN ID (if you remember)
• Your affiliation while at RIKEN
• Period of time at RIKEN (rough description is acceptable)
• Forwarding email addresses (up to three email addresses)

Based on the information included in the email, your service period in RIKEN will be confirmed. After confirmation, you will receive an email notifying you that the forwarding service is available.
An alumni email address will be created based on your name and in the following format.
First name.family name.two alphabet letters (to prevent duplication)@alum.riken.jp.
Example: Taro Riken → taro.riken.aa@alum.riken.jp

Q&A

For questions, visit RIKEN Alumni Email Service Q&A website

Inquiries: ob_address[at]ml.riken.jp

RIKEN email service secretariat
ob_address[at]ml.riken.jp

RIKEN employment duration for fixed-term employees

The total duration of employment for fixed-term employees starting by March 31, 2023 has been a maximum of five years starting from April 1, 2013 (10 years for employees with jobs associated with research). However, individuals working as Assistant, Part-time Worker, Temporary Employee and Clerical Staff (Task-specific employee) and meeting either of the two conditions — 1 or 2 given below — may extend their duration of employment beyond the initial five years as long as the work duties for which they are responsible continue.

• 1.Individuals meeting the following conditions:
  • Individuals who entered into employment contracts with RIKEN on March 31, 2016 or earlier.
  • Individuals with non-employment periods of less than two successive years (Non-employment periods which ended on March 31, 2016 or earlier are not included.)

  Note: For Part-time Employees, “March 31, 2016 or earlier” is replaced with “July 31, 2016 or earlier”.

• 2.Individuals who were working as Clerical Staff (Task-specific employee) at RIKEN on March 31, 2013, left RIKEN for more than two successive years, and returned or will return to work at RIKEN before April 1, 2021, regardless of conditions given in 1 above.

Added May 2020 (Partly revised on April 2021)
If the individuals who meet the conditions described in 1 are engaged in work associated with research (Research Administrator, Research Administrative Support Staff, Partnership-Promotion Coordinator, Senior Technical Staff, Technical Staff I, and Technical Staff II), they may conclude a fixed-term employment contract that goes beyond the total duration of ten years as long as the work duties for which they are responsible continue.

Note: The above requirements may not be applicable depending on the employment term at RIKEN. Please see the "Supplementary regulations for calculating maximum duration of fixed-term employment (March 8, 2018 Supplementary Regulations No. 20)"

October 31, 2018 Human Resources Division RIKEN
The note was added in July 2019
Information added May 2020
Information added October 2022

Friends of RIKEN

We are keen to keep in touch with former researchers to follow their careers and send them news and information about RIKEN. In order to do this efficiently, we have set up "Friends of RIKEN". Contact details are available via the RIKEN internal website.